Job Description

CBI Design Professionals, Inc. is a highly regarded architectural and interior design firm with over 30 years of experience, located in Bloomfield Hills, MI. The firm specializes in designing exceptional residential new homes, renovations, as well as commercial, educational, and religious projects. CBI is renowned for its consultative and detail-oriented client service, delivering tailored design solutions while ensuring the highest standards of quality and design integrity. The team collaborates closely with clients and builders to create one-of-a-kind designs that reflect their unique needs.

Role Description

We are seeking a part-time, on-site Architectural Studio Support Coordinator. This role supports the firm across three key operational areas: furniture and materials procurement, office administration, and marketing coordination. The ideal candidate is detail-driven, highly organized, and energized by working in a creative, collaborative environment. This position is essential to maintaining smooth internal operations, delivering exceptional client service, and strengthening the firm’s brand presence.

Qualifications

· 3 or more years experience in purchasing, office administration, or marketing. Design industry experience preferred

· Strong communication and vendor-relationship skills

· Exceptional organizational skills and attention to detail

· Ability to manage multiple deadlines in a fast-paced environment

· Proficiency in Microsoft Office Suite and comfort learning new software

· Experience with Ajera or ERP or accounting systems preferred, training provided

· Familiarity with Adobe Creative Suite and social media platforms is a plus

· Professional presence with a proactive, solution-focused mindset

· Interest in architecture, interior design, or creative industries strongly preferred

Primary Responsibilities

Office and Administrative Support

· Manage day-to-day office operations, supplies, and vendor coordination

· Serve as primary contact for visitors, calls, and general inquiries

· Coordinate meetings, travel, and calendars

· Maintain and organize digital and physical filing systems

· Support HR-related administrative tasks as assigned

· Assist with billing, accounts payable and receivable coordination, and expense documentation

· Support design staff with scheduling, project documentation, and site visit report coordination

· Maintain sample library and oversee vendor sample orders and returns

· Coordinate vendor presentations and Lunch and Learn sessions

Furniture Purchasing and Procurement

· Manage vendor trade accounts and set up new vendor profiles

· Process trade account applications and collect W-9 forms

· Review purchase requisitions and vendor quotes for accuracy and project alignment

· Prepare and issue purchase orders for review and approval

· Convert approved purchase orders to vendor bills and client invoices in Ajera

· Submit client invoices and monitor collection of deposits

· Place orders with vendors once funds are received

· Issue accounts payable checks for vendor deposits for accounting signature

· Track orders, shipments, and delivery timelines

· Verify order confirmations, pricing, finishes, and quantities

· Resolve shipment, invoicing, or damaged goods issues

· Maintain accurate procurement documentation and project files

· Support client-owned inventory tracking and sample check-in and check-out

Marketing and Digital Communications

· Assist with digital marketing, social media scheduling, and content creation

· Support website updates, photography coordination, and project promotion

· Coordinate and oversee professional photo shoots at clients’ homes, ensuring proper staging, client communication, and usage approvals for advertising

· Develop newsletters and client communication content

· Assist with proposal packages, RFP submissions, award entries, and marketing collateral

· Track performance metrics for digital platforms when applicable

· Ensure brand consistency across media and communication channels

Key Competencies

· Accuracy and accountability in financial workflows

· Vendor and client communications

· Problem-solving and analytical thinking

· Ability to prioritize and manage multiple responsibilities

· Team-oriented and dependable work ethic

· Strong aesthetic awareness and appreciation for design

Pay and Hours

$23-$26/hour depending on experience

Part Time: 16-20 hours per week

Job Tags

Similar Jobs