Job Description

Executive Assistant – $175k

An established financial institution has an immediate opening for an experienced Executive Assistant to provide comprehensive support for a C-level executive. The chosen candidate will act as a proactive gatekeeper to the executive, fielding requests and prioritizing items with discretion.

Perks include a competitive base salary in the $175k range, strong discretionary bonus, a generous benefits package, and the chance to work with a wonderful team.

Responsibilities:

• Manage heavy calendars and coordinate high volume meetings and calls
• Arrange high-level travel logistics, including commercial airfare/private charters
• Organize and process expenses and handle credit card reconciliation
• Field a high volume of emails/requests
• Prepare meeting materials and record detailed notes
• Maintain office operations (vendors, parking, supplies, catering)
• Plan and execute office events and celebrations
• Answer phone calls and greet guests
• Handle special projects as requested

Requirements:

• 5-10+ years of Executive Assistant experience in a fast paced, corporate environment
• Bachelor’s degree and financial services experience highly preferred
• Experience booking private charters
• Exceptional communication and interpersonal skills
• Advanced technical skills, including strong proficiency in MS Office Suite

The company is currently on a fully in-office schedule. This individual must be comfortable working early hours (i.e., 7am-4pm). Given the C-suite support piece, the role will be 24/7 on-call.

Please apply ASAP if you are interested and qualified!

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