Job Description

Primary Purpose of the Position

The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring all operations align with our strategic objectives. The Executive Assistant will handle a variety of tasks, allowing our leaders to focus on executing the company’s vision and strategy.

E ssential Functions / Duties/ Responsibilities

Responsibilities

• Manage executive calendars, scheduling meetings and coordinating appointments.
• Prepare and edit emails, correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Organize and maintain files and records.
• Arrange travel plans, itineraries, and accommodations.
• Act as a liaison between executives and internal/external stakeholders.
• Assist in project management and follow-up on pending matters.
• Research and gather information to assist with decision-making.
• Demonstrate project management and multitasking skills with a keen awareness of timeliness.
• Ability to learn and master new technology-based applications and tools.
• An ability to effectively communicate with all levels of management and staff in an organization, both internally and externally.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and office management systems.

Skills

• Calendar management
• Microsoft Office Suite
• Project management
• Travel coordination
• Document preparation
• Communication skills
• Confidentiality management

Role / Department / Location Specific Requirements

Reports to CEO and Legal Counsel

Job Requirements

Knowledge, Skills, and Abilities

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and office management systems.

Preferred Requirements

• Prior experience in construction or fabrication manufacturing facility
• Prior Paralegal experience a plus

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