Job Description

D3 Search seeks a Legal Real Estate Transactions Coordinator for an elite LA-based law practice with a growing office located in Los Angeles, CA (90025)

Position Title:

Legal Real Estate Transactions Coordinator

• Note: 3+ years previous real estate transactions LEGAL ASSISTANT experience in a LAW PRACTICE is REQUIRED.

Location/Map:

Los Angeles, CA (90025)

Employer Work Model:

Fully onsite work model (Monday - Friday).

Position Summary:

Prominent LA-based law practice situated in West LA (90025) is seeking a Legal Real Estate Transactions Coordinator within its Real Estate Transactions Department. This position provides transactional support to attorneys and paralegals on the Real Estate and Corporate Transactions teams.

Essential Duties and Responsibilities:

• Prepare legal documents and correspondence to assist with commercial real estate transactions
• Create critical date checklists for purchase and sale agreements
• Assist in preparation of closing binders
• Calendar real estate transaction dates using Outlook
• Manage and compile/deliver signature pages to clients and or title company
• Prepare expense reimbursements and check requests for attorneys
• Redline documents
• Coordinate delivery of transactional documents via courier and express services
• Prepare packages for shipment (i.e., FedEx, GLS, or messenger service)
• Format large documents using the firm’s macros
• Manage document files, both electronic and hard copies
• Upload and save documents to document management system (NetDocs)
• Photocopy/scan/fax documents
• Manage outstanding items and assist in deal management
• Back-up for Corporate Department Transaction Coordinator, including corporate formation and foreign State qualification of entities
• Ordering of Corporate/LLC Filing Evidence and Good Standing Certificates
• Proofread letters and real estate documents received from attorneys
• Set up documents on DocuSign for clients to execute
• Schedule, coordinate, and confirm meetings and appointments
• Minimal executive assistant duties, as needed

Knowledge, Skills & Abilities:

• 5+ years of professional legal experience
• Great team player
• Ability to multitask and work well under pressure
• Attention to detail
• Strong organizational skills
• Communicate effectively, both orally and in writing
• Excellent time management skills and ability to manage multiple deadlines
• Exercise sound judgment
• Excellent phone etiquette skills
• Advanced skills in Microsoft Word (styles, track changes, TOC/TOA, high-level formatting),
• Outlook, Power Point, and Adobe. Basic knowledge of Excel a plus
• Greet and communicate with clients in a professional manner
• Fundamental knowledge of acquisition and loan documents
• Notary Public or willingness to become a Notary Public preferred

Salary/Compensation/Benefits:

Annual salary/comp. is up to 90K (DOE/DOQ) plus a comprehensive and robust benefits package.

If interested in this full-time/direct hire Legal Real Estate Transactions Coordinator role with this elite LA-based law practice located in West Los Angeles, CA (90025), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com

📌

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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