Job Description

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position.

The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently.

Responsibilities

• Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO’s. Maintain up-to-date vendor records.
• American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts.
• Enter weekly expense reports with corresponding receipts related to tradeshow project activities
• Work on delegated reconciliations and responsibilities given by the Bookkeeper
• Assist Production staff with data entry
• Greet visitors with a kind, positive attitude and notify staff of their arrival
• Ensure a clean and organized workplace, prepare office for client visits
• Answer, forward, and screen incoming calls to the main office line
• Qualify, record, and distribute leads to the Sales team
• Sort and distribute mail
• Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies
• Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule
• Main contact with phone company
• Main contact with outsourced IT firm
• Water plants

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in business or related field preferred
• 3+ years prior experience as a receptionist or in a related field
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience using accounting/ERP software
• Ability to work independently with minimal supervision
• Teachable and able to learn new skills and processes with appropriate training
• Precise data entry

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