Job Description

The Talent Center Coordinator – Recruiting is responsible for creating an exceptional onsite experience for candidates during their interview process and onboarding. This team member will collaborate closely with the Recruiting Team for one of Forrest Solution’s most prestigious clients in the financial industry to deliver a personalized, white-glove service. Acting as an ambassador for the client, the Coordinator ensures candidates have the best representation of what it means to work for the company, providing a seamless and welcoming experience.

We are seeking a high-energy, dynamic, and service-oriented professional who thrives in fast-paced, high-volume corporate environments while catering to high-end clientele.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Deliver a memorable and welcoming hospitality experience for all candidates, ensuring they feel valued and comfortable.
• Engage in meaningful conversations with guests, actively listening to their needs to provide personalized assistance and recommendations.
• Manage conference room reservations and setups for the recruiting team.
• Coordinate with the NY campus team to ensure smooth registration and arrival experiences for guests.
• Communicate directly with interviewers to keep meetings on schedule and organized.
• Support the organization and execution of New Hire Orientation, ensuring all logistics are prepared.
• Escort candidates, interviewers, and new hires to meetings, providing wayfinding assistance to key locations in the talent center.
• Collaborate with IT to ensure interview technology, including Zoom, is prepped and functioning properly.
• Maintain inventory of supplies used for interviews and New Hire Orientation.
• Provide backup support for reception services as needed.
• Escort VIP and confidential candidates and employees, maintaining discretion and compliance.
• Manage a high-volume email inbox to address requests and support multiple office locations.
• Respond to and support additional client requests as needed.

Job Requirements:

• Schedule: Flexible availability to support potential overtime requests (hours of operation: 7:00 AM – 7:00 PM).
• Preferred Experience: Background in recruiting, event coordination, meeting room facility management, or conference center support.
• Education: College degree preferred or relevant job experience.
• Experience:
• 3+ years of administrative or hospitality experience required.
• 2+ years in a corporate setting preferred.
• Technical Skills: Proficiency in Microsoft Outlook and calendar scheduling; experience with meeting and conference room management is preferred.
• Personal Attributes:
• High energy with a white-glove hospitality mindset and professional demeanor.
• Strong multitasking and time management skills, with the ability to meet deadlines.
• Excellent written and oral communication skills (a writing sample will be requested).
• Team player with a positive attitude and ability to motivate peers.
• Professional Standards: Ability to maintain appropriate uniform and grooming standards for a corporate environment.
• Additional Skills: Experience working with vendors and coordinating logistics for events or meetings.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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